Cymdeithas Hanes Lleol Llandysul a’r Fro / Llandysul and District Local History understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy ofeveryone who visits this website, www.hanesllandysulhistory.co.uk and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.

Information About Us

www.hanesllandysulhistory.co.uk isowned and operated by Cymdeithas Hanes Lleol Llandysul a’r Fro / Llandysul and District Local History, We are a not for profit, volunteer run local history group based in Llandysul.

What Does This Policy Cover?

This Privacy Policy applies only to your use of Our Site. Our Site contains links to other websites. Please note that we have no control over how your data is collected, stored, or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them.

What is Personal Data?

Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.

Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.

What Are My Rights?

Under the GDPR, you have the following rights, which we will always work to uphold:

1. The right to be informed about our collection and use of your personal data. This Privacy Policy should tell you everything you need to know, but you can always contact us to find out more or to ask any questions.
2. The right to access the personal data we hold about you. Part 13 will tell you how to do this.
3. The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete.
4. The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we have.
5. The right to restrict (i.e. prevent) the processing of your personal data.
6. The right to object to us using your personal data for a particular purpose or purposes.
7. The right to data portability.
8. Rights relating to automated decision-making and profiling. We do not use your personal data in this way.

What Data Do We Collect, how do we use it and how long will we keep it?

Depending upon your use of our Site, we may collect some or all of the following personal and non-personaldata.

Membership

We record your name, address, telephone and email address so that we can record that you are a member of the society. We may contact you with regard to the society and your membership.

A copy of the current years’ membership is kept by the Society Chairman, Secretary and Treasurer. The membership lists from previous years are only kept by the Treasurer.

Digital Historical Archive

The Society has a digital historical archive which comprises of scanned copies of photographs, and documents.  A list of the people who donated these scans is kept as a historical and legal record.

There are four copies of this archive kept with members of the committee.  It is not available online. Requests for research purposes can be made in writing to the Society Secretary.

Our electronic newsletter

We collect your name and email address so that we can send out news about our Society and news of other local history events and activities in West Wales.  We keep this data until you unsubscribe from the service.  We use the VMS newsletter service and you should refer to their service policy.

Ordering from the website

We have published some of our research over the years, which we sell from our website.  During the transaction we collect your name, address, and email address on our website system.  If you create an account your details remain on the database for only 3 months after which time we will delete the information.

We receive your order via email from PayPal.  That email is printed off and stored with our accounts records. The email itself is deleted after 3 months.

Your payment details are collected by PayPal and you should refer to PayPal’s privacy policy.

Our website uses Google Analytics

This is the set of tools used to collect and analyse anonymous usage information, enabling us to better understand how our Site is used. Examples of data collected are IP addresses, devices used, web browser used, the amount of time on a page.  This data cannot be used to identify you, it is non-personal data. This data is kept on Google Analytics for 50 months.

You will not be sent any unlawful marketing or spam. We will always work to fully protect your rights and comply with our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt-out.

Do You Share My Personal Data?

Your personal data is accessible to authorized staff at our software developer the Solutions Factory insofar as reasonably necessary for the purposes of maintaining our database and website. See their privacy policy for further details.

We will not share any of your personal data with any third parties for any purposes, subject to one important exception.

In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.

How Can I Access My Personal Data?

If you want to know what personal data we have about you, you can ask us for details  and for a copy of it (where any such personal data is held). This is known as a “subject access request”.  All subject access requests should be made in writing and sent to the email or postal addresses.

There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.

Cookies

Our Site may place and access certain first-party Cookies on your computer or device. First-party Cookies are those placed directly by us and are used only by us. We use Cookies to facilitate and improve your experience of our Site.

By using our Site, you may also receive certain third-party Cookies on your computer or device. Third-party Cookies are those placed by websites, services, and/or parties other than us. Third-party Cookies are used on our Site for analysing site useage. For more details, please refer to the table below. These Cookies are not integral to the functioning of our Site and your use and experience of our Site will not be impaired by refusing consent to them.

All Cookies used by and on our Site are used in accordance with current Cookie Law.

In addition to the controls that we provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all Cookies or only third-party Cookies. By default, most internet browsers accept Cookies, but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.

You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.

It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.

Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:

(a)        https://support.google.com/chrome/answer/95647?hl=en (Chrome);

(b)        https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences (Firefox);

(c)        http://www.opera.com/help/tutorials/security/cookies/ (Opera);

(d)        https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies (Internet Explorer);

(e)        https://support.apple.com/kb/PH21411 (Safari); and

(f)         https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-and-privacy (Edge).

How Do I Contact You?

To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details

For the attention of The Secretary:

Email address: Mae'r e-bost hwn wedi'i warchod rhag robotiaid sbam. Rhaid i chi alluogi JavaScript i'w weld..

Postal Address: Cwmtywyll, Pont-Tyweli, Llandysul, Carmarthenshire, SA44 4RS.

Changes to this Privacy Policy

We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.

Any changes will be immediately posted on our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of our Site following the alterations. Wer ecommend that you check this page regularly to keep up-to-date.

May 2018